The Foundation for the Development of Electronic Education makes every effort to properly safeguard your personal data in the process of implementing educational and research programs and projects. Acting in accordance with EU Regulation 2016/679 (“GDPR also known as RODO in Poland”), we wish to provide transparent information to all individuals whose personal data we process about the scope and manner of processing of their data.
1 Administrator. The Administrator of Your personal data is the Foundation for the Development of Electronic Education, with registered office in Warsaw (9/6 Konwiktorska Street, 00-216), Tax Identification Number: 5252619658, entered into the register of associations, other social and professional organizations, foundations and independent public health care facilities maintained by the District Court for the Capital City of Warsaw in Warsaw, XII Commercial Division of the National Court Register, KRS No. 558291 (hereinafter: “FREE”).
2. Type of data collected. We process only your ordinary personal data to the extent necessary for the implementation of research projects and research.
3. Purposes of data processing. Your personal data is processed by FREE exclusively for the purposes of:
- conclusion and performance of the contract (on the basis of Article 6 (1) (b) RODO), to which you are a party, in accordance with FREE’s procedures – for the duration of the contract;
- possible establishment, investigation or defence against claims in connection with conclusion or performance of the contract (on the basis of Article 6(1)(f) of the DPA) – for the term of the contract and for 10 years from the end of the calendar year in which the contract was performed;
- performance of legal obligations incumbent upon FREE resulting from tax law (on the basis of Article 6(1)(c) RODO) – for a period of 5 years from the end of the calendar year in which the deadline for performance of a given legal obligation or the deadline for payment of tax expired;
- pursuing the legitimate interests of FREE (on the basis of Article 6(1)(f) RODO) – related to future cooperation with you – until you express your objection.
- Relying on the aforementioned basis of Article 6(1)(f) RODO, FREE performs a balancing of interests test in each case, assessing, for example, whether you would expect FREE to process your personal data in a given case or whether we are able to fulfil your request.
Recipients of data. The anticipated recipients of your personal data are employees and associates of FREE, entities to which FREE will entrust the processing of data, and employees and associates of these entities – to the extent that this is necessary for the purposes of the processing of these data.
5 Exercise of rights. We ensure the exercise of your rights in accordance with the RODO.
Access to personal data
At any time you have the right to request access to information regarding FREE’s processing of your personal data.
FREE is obliged to provide a copy of your personal data undergoing processing free of charge.
If the request for access is made to FREE by email and we are not informed of an alternative preferred means of providing the information, a copy will be provided by email.
Correction of personal data
You may request an update of the information held by FREE, i.e. a rectification of the personal data in the form of a change of incorrectness or completion of incomplete information.
Objection to processing and erasure of personal data
You are entitled to the so-called “right to be forgotten”, i.e. a request to have the data processed by FREE deleted.
The deletion of the data will take place in the event that you object to the processing – where there are no legitimate grounds for further processing by FREE.
Please be assured that, in accordance with the principle of data minimisation, your personal data will be deleted whenever the purpose of the processing ceases to exist, or it becomes necessary to delete the data in order to comply with a legal obligation under Union or national law.
Portability of personal data
Data subjects of FREE have the right to receive the processed personal data in a structured, commonly used machine-readable format [we suggest an XLS format file in this regard]. You have the right to send this personal data to a third party (other controller) without hindrance from FREE.
Restriction of processing
FREE exercises the right to restrict processing when: we receive a request from you to do so in exchange for deletion of the data in the event of unlawful processing; you question the correctness of the data – until the correctness of the data is verified; the purpose of the processing has ceased, but the data are necessary for you as part of processes related to claims.
If you have questions, requests or complaints relating to the protection of your personal data, please contact us by post at the company address provided or by e-mail (firstname.lastname@example.org). Your requests will be handled by FREE within 30 days of receipt of the request.
If you encounter problems with the processing of your request or if it is not possible to process your request, FREE will respond to your request within the same period of time, stating the reasons for the refusal or extension of the request. As a rule, the exercise of your rights shall be performed free of charge and without limitation as to frequency, unless the requests are of a continuous nature.
If we have not met your expectations regarding the protection of personal data and the exercise of your rights, you may file a complaint with the Polish supervisory authority, which is:
President of the Office for Personal Data Protection
tel. 22 531 03 00
fax. 22 531 03 01
6 Transfer of data. We assure you that your personal data is not transferred outside the European Union/European Economic Area.
9. Contact. For further information on your rights and how to exercise them, or if you have any other questions or requests, please contact us by post at the address provided by FREE or by e-mail (email@example.com).